Department of medicine

VA Clearance Paperwork

Dear Medical Student

Welcome to the Ralph H. Johnson Veterans Affairs Medical Center (RHJ VAMC) and congratulations on your selection into your training program.  Our mission is to honor America's Veterans by providing exceptional health care that improves their health and well-being.  Our Vision focuses on being a patient-centered integrated health care organization by providing excellent health care, research, and education to its recipients.

The Department of Veteran Affairs requires you to provide and complete a few items which are outlined below.  These elements must be completed at least two weeks prior to the start of your VA rotation.  The forms, prerequisites and instructions can be found at our website; Resident/Student Information, then follow the instructions.

Form Submission Instructions

The Department of Veteran Affairs requires you to provide and complete a few items which are outlined below. These elements must be completed prior to obtaining access to our patient record system, facilities or beginning your training experience. The forms, training prerequisites and instructions are outlined below. All forms must be submitted to Education Service no later than two weeks prior to your scheduled orientation date.

1. Fingerprinting

  • You must be fingerprinted at least two weeks prior to your orientation or clinical start date. Fingerprinting is conducted by our Personal Identity Verification (PIV) Office in room B251 on the second floor. They are open Monday - Friday, 8:00am - 4:00pm, with the exception of Federal Holidays. This can also be accomplished when you are visiting Charleston (i.e., house hunting, prescreening physical, etc.....). Note: two forms of ID (Driver's License and Social Security Card or school ID) are recommended and are needed at the time of fingerprinting. In addition to being fingerprinted, you may also be photographed (neck up shot) for your VA ID badge(s).

2. Training/Forms/Other Items

3. Educational Resources

4. Computer Training - Computerized Patient Record System (CPRS)

  • Mandatory computer training classes have been established to facilitate your knowledge, skills to input information into the Veterans Health Administration (VHA) Computerized Patient Record System (CPRS). Computer training is conducted immediately after our general orientation.

5. For Continuing/Returning Residents & Students

6. Submission of Items

Forward all items to the Affiliations Coordinator, Suite CC201, 109 Bee St, Charleston, SC 29401, by email to, or by fax to 478-274-5876. You may turn in these forms after you are fingerprinted (room CC201, 2nd floor, follow the signs to the Learning Resource Center).

For questions regarding these instructions, please contact the Education Service Line at 843-789-7642 or 843-789-7238.

Department of Veterans Affairs logo

VA Internal Medicine Contact

Dolores A. Gaines
Program Support Assistant for Housestaff Affairs
Medical Service
(843) 789-7472
(843) 937-6109 (fax)

Tammy Brown
Program Support Assistant for
Primary Care
(843) 789-7457
(843) 937-6115 (fax)
Primary Care Adm. Building
Room E221

VA IT Contact

VA Helpdesk
(843) 789-7468

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